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Food Allergy Matrix Chart Template for Catering & Hospitality Industry

Food Allergy Matrix Chart for Catering / Hospitality Industry

If your food business sells anything that contains allergens, then it’s crucial for you to track this information accurately. Allowing someone to unknowingly consume food they’re allergic to is extremely dangerous and a serious food safety offence. Every year in the UK almost 10 people died with Food Allergy [report 2020]  

That’s why you should have a food allergy chart prepared. This enables you to see at a glance which dishes on your menu contain which allergens. With this in mind, we’ve created a free downloadable food allergy chart template that you can use in your business.

People eating at a restaurant

With an estimated 2 million people in the UK with a diagnosed food allergy, you can’t afford to be careless when it comes to allergens. Plus, with Natasha’s Law coming into force in 2021, allergen regulations are about to get even stricter.

Your food business will be a cut above the rest if you can clearly and confidently inform customers about the allergens you use. You’ll be able to protect them from harm and comply with food safety law.


What is a Food Allergy Chart?

A food allergy chart is a template that you’ll use to record which foods on your menu contain one or more of the 14 named allergens. It can be tricky to remember all of them, so having a chart is extremely useful. It allows staff to see at a glance which dishes contain allergens and advise customers with allergies about what to order.

Using an allergen list template isn’t required by law. However, you are legally required to be able to fully and accurately inform customers about allergens in the food you sell. Having all this information in one place, so staff can communicate it to customers, is an effective way to do so.

In your food allergy chart, the top row will contain all 14 of the named allergens, while the first column will contain a list of all your menu items that contain any of these allergens. You will then tick the boxes that correspond with the allergens in those dishes.

Allergens including eggs and wheat

Where relevant you’ll also list the specific allergens in the foods, such as the type of nut or fish. This allows customers to use their discretion on whether or not to order, as they may only have an allergy to a certain type and not others. For example, someone with an allergy to hazelnuts may not be allergic to other types of nuts.


Where Should My Business Display its Food Allergy Chart?

It’s vital for allergen information to be readily available for customers. This doesn’t necessarily mean pinning your food allergy charts on the wall, but it is important for both staff and customers to have access to this information when needed.

Therefore, your food business should:

  • Include a clear statement in the menu saying that customers can request advice on allergens from a member of staff. This will prompt staff to consult the chart and help customers choose a safe option.
  • Keep all food allergy charts in a location where staff can easily access them. Ensure everyone knows where the charts are and that they don’t put them anywhere else. Staff need quick access if asked about allergens. Otherwise, they may have to try and remember and may do so inaccurately.
  • Consider creating multiple copies for each member of staff, so they have immediate access throughout the day. This reflects well on your business – customers will be impressed by your commitment to allergen safety.
  • Consider inserting your food allergens charts in the menu. Giving customers this level of autonomy can make them feel incredibly reassured and confident in your safety procedures.
  • Consider also having your food allergy charts available online. Customers will most likely check your menu beforehand. Seeing that you have detailed allergen information could be hugely reassuring and a selling point for them.

Even if staff feel confident in their knowledge of allergens, they should not recite them off the top of their head. They should ideally check the chart every time they’re asked for advice, as they could easily misremember. The recipe may have even changed and the chart may have been updated since they last memorised it.

Waiter helping customers with allergen information

This is also why it’s crucial for someone to frequently review allergen charts. If recipes change or you use a new supplier, the allergens information may no longer be accurate. All copies must be updated when changes occur.

 

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